Facility Request Form

Complete this form and return to the Recreation Office no later than three weeks prior to the event for consideration. Facility approval is determined each Tuesday and is the sole responsibility of the person requesting the facility to verify approval with the Recreation Office. All deposits/fees are due two weeks after the approval event with checks made payable to First Baptist Moore.

Scheduling Events

All proposed events must go through the Director of Church Service Staff beginning with the Facility Request Form.
The facility will be available for rental for various activities, at the discretion of the Church Services Staff, and must go through the scheduling process.
Complete the Facility Request form three weeks prior to the event.
Submission of this form does not guarantee approval.
After approval of the event, it will be placed on the calendar and renter will be contacted about the approval.
Final approval of an event will be the responsibility of the Director of Church Service Staff.

Cost

Events under 100 people - $75 per hour. Set up & clean up will be calculated toward hourly rate.
Events over 100 people - $150 per hour. Set up & clean up will be calculated toward hourly rate.
Events over 300 people - $250 per hour. Set up & clean up will be calculated toward hourly rate.

Maintenance/cleaning deposit of $40 is payable one week prior to the event and is refundable providing the facility is returned to its original condition and the renter was in compliance with all rules and regulations.

If damages occur to the facility and/or equipment, renter will be responsible for paying for said damages in full.

50% of the event fee is due two weeks after approval of the event and will apply toward the balance of the event.

If there is a gate fee or tickets sold for the event, First Baptist Church of Moore, Oklahoma will receive a split of 80/20 payable at the conclusion of the event.

Event Responsibilities

  • The facility must be clean, items returned to proper locations, trash emptied ect.
  • The renter will set up and tear down all tables and chairs and return them to the appropriate racks.
  • All trash cans will be emptied and taken to the back dumpsters and new liners put in trashcans.
  • Remove all trash from the floors and sweep floors completely.
* indicates required field










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Rules and Regulations

Failure to obey these standards will lead to dismissal from the facility and no refund will be given.

General

  • Everyone will register and check-in when required.
  • All equipment will be properly checked out, used and returned.
  • No drugs, alcohol, or abusive language. If any drugs or alcohol are suspected, individual(s) will be asked to leave the premises.
  • Proper modest dress will be required, which includes no spaghetti straps, shirts with offensive language or graphics, bathing suits, sagging shorts/pants, etc.
  • No weapons of any kind.
  • No horseplay or other unsafe behavior.
  • Adult supervision will be required in the facility.

Workout Room

  • Covered shoes only, no bare feet, sandals or open toed shoes.
  • No drugs, alcohol, or abusive language. If any drugs or alcohol are suspected, individual(s) will be asked to leave the premises.
  • No children under the age of 16.
  • No horseplay or other unsafe activities.
  • All equipment must be used in a safe and productive manner.
  • All equipment must be cleaned and returned to its proper place after usage.

Gymnasium

  • Proper shoes are to be worn on walking track and gym floors.
  • No drugs, alcohol, or abusive language. If any drugs or alcohol are suspected, individual(s) will be asked to leave the premises.
  • No children under the age of 12 without adult supervision.
  • No food or drink allowed in the gymnasium.
  • No horseplay or other unsafe activities.
  • Only basketballs and volleyballs allowed in the gym.
  • Use of the gym, during open hours, will be time limited, based on the number of people waiting to use it.
  • All equipment must be used in a safe and productive manner.
  • All equipment must be returned to its proper place after usage.

Event Regulations

  • Recognition that major, high impact events will take precedent and the scheduled event may be postponed or cancelled, with at least a weeks notice given, if possible.
  • Events scheduled on a Saturday must end early enough to leave the building by 5 pm.
  • No after hours event will be allowed unless one staff member or other approved personnel is present for the entirety.
  • If concessions are agreed upon for an event, First Baptist Church will exclusively provide the products served along with the staffing. All proceeds will be retained by First Baptist Church - Moore, OK.
  • Recognition that set-up and clean up will be the responsibility of the person or ministry holding the event. This includes table/chair clean up (on racks), sweep floors, empty trash (dumpster in rear), returning/securing of equipment. If the facility is not cleaned up properly, the maintenance/damage deposit will be retained (see below).
  • Recognition that security costs, at an additional cost, may be the responsibility of the person or ministry holding the event.
  • If event is of high risk (i.e. karate, jiu jitsu, inflatables), a certificate on insurance, listing “First Baptist Church - Moore, OK - Recreation Center” as a loss payee, must be presented one week prior to the event.
  • Outside trainers may be brought in, but only under the following conditions: - The program being taught is appropriate. - A split of the money brought in is required. (At least 80/20) - The church is paid directly.